How to Conduct a Successful Digital Board Meeting

A virtual board meeting can be a great option to discuss issues in the boardroom with remote participants. These meetings can be a great alternative to face-toface meetings, and can be used in conjunction with traditional board meetings if needed. The advantages of virtual boardrooms include higher participation from remote directors, less paperwork and a more cost-effective way to manage meetings. In addition, the use of a paperless solution for meetings can cut costs for board members by eliminating printing costs and reducing travel expenses.

To ensure that your digital board meeting a success, start by testing the software with participants in person prior to the actual meeting. This will ensure that everyone is familiar with the software and can follow along with ease. The meeting should also be held at a time that is convenient for all participants and allows them to stay clear of distractions and keep their focus. If possible, it is an ideal idea to conduct the meeting in video chat so that all directors be heard and can see the speakers.

Plan your agenda and prepare ahead of time for your online board meetings. This will enable you to make time for other important topics. You should be sure to ensure that you have enough time for each item on the agenda and provide ample opportunity for discussion. In addition, you must establish the tone for the meeting by adhering to the board meeting etiquette. You can, for instance turn off your voice when you’re not speaking.

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