Effective Virtual Board Meetings

Meetings in person allow for more natural conversation and nonverbal signals, which aren’t feasible in a virtual space. With a little effort and planning, nonprofits can still maintain the same meeting atmosphere even after switching to digital formats.

Adopting proven best practices makes it possible for virtual board meetings to be just as effective as in-person sessions. Use these tips to ensure that your meetings are successful and entertaining:

Comprehensive Preparation

Virtual meetings require a more thorough preparation than in-person sessions. A detailed agenda, including clearly defined discussion topics and time limits for each topic should be made available prior to the meeting to ensure directors can conduct research on any information they need and prepare questions https://seboardroom.com/helpful-tips-on-how-to-run-an-effective-virtual-board-meeting or suggestions prior to the meeting gets underway.

Share Meeting Materials Early

When you can check your Facebook or email accounts it’s easy to lose track of the meeting. Make it a point to send out all the required meeting materials, documents and documents at the very least one week before the session. This will stop participants from spending time in meetings and will allow them to have more time to take part in discussions and take decisions.

Utilize a virtual board management software platform, like OnBoard, to provide your board members with access to all the required items and resources ahead of the meeting. You can avoid the distractions that come with technical issues and connectivity issues, which can cause meetings to be delayed or stalled. To avoid problems like these request your board management software provider to test all equipment and links for every participant prior to the meeting.