How to Run a Successful Remote Board Meeting

As a board member you’re accountable for crucial decisions that affect the future of your business or organization. In many instances you’ll take decisions at a board meeting. It is essential that everyone present be engaged and focused. But, if your board meeting is conducted in a remote location, it can be difficult to keep everyone’s focus. This article will provide tips on how to run a board meeting remotely which will increase the efficiency and efficiency of your meetings.

Ensure that all participants have access to the meeting information, documents and data they need to be productive. Consider sharing documents ahead of time, so that people can go through them prior to the meeting. This will help to eliminate the need for people to ask questions that could be answered by reading through the document they already have access to.

Use transition slides at the beginning of your meeting to highlight important information. This can include the consent agenda along with action items and financial reports. This will help organize your meeting and help keep the conversation flowing.

Encourage people to speak up when needed to encourage participation. This can be done by calling the roll and announcing every attendee’s name. Avoid scheduling meetings during meals to avoid having people eat in camera or causing distraction for other attendees.

Perform a technical check prior to the start of the meeting to avoid technical errors and interruptions that can waste time. It’s normal for people to forget to perform this and it’s a good idea send a reminder to walk all attendees through the process of checking their computers, microphones, cameras, and software prior to the start of the meeting.

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